THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
USE AND DISCLOSURE OF HEALTH INFORMATION


VitaCare Home Health Services may use your health information, information that constitutes protected health information as defined in the Privacy Rule of the administrative simplification provisions of the Health Insurance and Accountability Act of 1996, for purposes of providing you treatment, obtaining payment for your care and conducting health care operations. The Agency has established policies to guard against unnecessary disclosure of your health information.


THE FOLLOWING IS A SUMMARY OF THE CIRCUMSTANCES UNDER WHICH AND PURPOSES FOR WHICH YOUR HEALTH INFORMATION MAY BE USED AND DISCLOSED:


To Provide Treatment. The agency may use your health information to coordinate care within the Agency and with others involved in your care, such as your attending physician and other health care professionals who have agreed to assist the Agency in coordinating care. For example, physicians involved in your care will need information about your symptoms in order to prescribe appropriate medications. The Agency also may disclose your health care information to individuals outside the Agency involved in your care including family members, pharmacist, suppliers of medical equipment or other health care professionals. 
To Obtain Payment. The agency may include your health information in invoices to collect payment from third parties for the care you receive from the Agency. For example, the Agency may be required by your health insurer to provide information regarding your health care status so that the insurer will reimburse you or the Agency. The Agency also may need to obtain prior approval from your insurer and may need to explain to the insurer your need for home care and the services that will be provided to you.
To conduct Health Care Operations. The Agency may use and disclose health information for its own operations in order to facilitate the function of the Agency and as necessary to provide quality care to all of the agencies clients. Health care operations includes such activities as quality assurance improvement activities; protocol development, case management and care coordination; contacting health care providers and clients with information about treatment alternatives and other related functions that do not include treatment; professional review and performance evaluation; training programs including those in which students, trainees or practitioners in healthcare learn under supervision; accreditation, certification , licensing or credentialing activities; review and auditing, including compliance reviews, medical reviews, legal services and compliance programs; and business management and general administrative activities of the agency.
For example, the Agency may use your health information to evaluate its staff performance, combine your health information with other agency clients in evaluating how to more effectively serve all agency clients, disclose your health information to Agency staff and contracted personnel for training purposes, use your health information to contact you as a reminder regarding a visit to you, or contact you as part of community information mailings (unless you tell us you do not want to be contacted).
For Appointment Reminders. The agency may use and disclose your health information to contact you as a reminder that you have an appointment for a home visit. 
For Treatment Alternatives. The Agency may use and disclose your health information to tell you about or recommend possible treatment options or alternatives that may be of interest to you. 

 


THE FOLLOWING IS A SUMMARY OF THE CIRCUMSTANCES UNDER WHICH AND FOR PURPOSES FOR WHICH YOUR HEALTH INFORMATION MAY ALSO BE USED AND DISCLOSED. 

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When Legally Required. The Agency will disclose your health information when it is required to do so by Federal, State, or Local law. 
When There Are Risks to Public Health. The Agency may disclose your health information for public activities and purposes in order to prevent or control disease, or injury or disability, report disease, injury, vital events such as birth or death and the conduct of public health surveillance, investigations and interventions; report adverse events, products defects , to track products or enable product recalls, repairs and replacement and to conduct post-marketing surveillance and compliance with requirements of the Food and drug Administration; notify a person who has been exposed to a communicable disease or who may be at risk of contracting or spreading a disease; and notify an employer about an individual who is a member of the workforce as legally required.
To Report Abuse, Neglect or Domestic Violence. The Agency is allowed to notify government authorities if the Agency believes the client is the victim of abuse, neglect, or domestic violence. The Agency will make this disclosure only when specifically required or authorized by law or when the client agrees to the disclosure. 
To Conduct Health Oversight Activities. The agency may disclose your health information to a health oversight agency for activities including audits, civil, administrative or criminal investigations, inspections, licensure or disciplinary action. The agency, however, may not disclose your health information if your are the subject of an investigation and your health information is not directly related to your receipt of health care or public records. 
In connection with Judicial and administrative Proceedings. The agency may disclose your health information in the course of any judicial or administrative proceeding in response to an order of a court or administrative tribunal as expressly authorized by such order or in response to a subpoena, discovery request or other lawful process, but only when the agency makes reasonable efforts to either notify you about the request or to obtain an order protecting your health information if you are the subject of an investigation and your health information is not directly related to your receipt  of health care or public benefits. 
(Some States require a court order for the release of any confidential medical information and may be more protective than the Federal requirements)
For Law Enforcement Purposes. As permitted or required by State law, the Agency may disclose your health information to a law enforcement official for certain law enforcement purposes as follows: As required by law for reporting of certain types of wounds or other physical injuries pursuant to the court order, warrant, subpoena or summons or similar process; for the purpose of identifying or locating a suspect, fugitive, material witness or missing person; under certain limited circumstances, when you are the victim of a crime; to a law enforcement official if the Agency has a suspicion that your death was the result of criminal conduct including criminal conduct at the Agency; or, in an emergency in order to report a crime. 
To coroners and Medical Examiners. The Agency may disclose your health information to coroners and Medical examiners for purposes of determining your cause of death or for other duties, as authorized by law. 
To Funeral Directors. The Agency may disclose your health information to funeral directors consistent with applicable law and if necessary, to carry out their duties with respect to your funeral arrangements. If necessary to carry out their duties, the Agency may disclose your health information prior to and in reasonable anticipation of your death. 
For Organ, Eye or Tissue Donation. The agency may use or disclose your health information to organ procurement organizations or other entities engaged in the procurement, banking or transplantation organs, eyes or tissues for the purpose of facilitating the donation and transplantation.
In the event of a Serious Threat to Health or Safety. The Agency may, consistent with applicable law and ethical standards of conduct, disclose your health information if the Agency, in good faith, believes that such disclosures is necessary to prevent or lessen a serious and imminent threat to your health and safety of the public. 
For Specific Government Function. In certain circumstances, the federal regulations authorize the Agency to use or disclose your health information to facilitate specific government functions relating to military and veterans, national security and intelligence activities, protective services for the President and others, medical suitability determinations and inmates and law enforcement custody. 
For workers Compensation. The Agency may release your health information for workers compensation or similar prgrams. 

 

AUTHORIZATION TO USE OR DISCLOSE HEALTH INFORMATION


Other than as stated above, the Agency will not disclose your health information other than with your written authorization. If you or your representative authorizes the Agency to use or disclose your health information, you may revoke that authorization in writing at any time. 
 

YOUR RIGHTS WITH RESPECT TO YOUR HEALTH INFORMATION


You have the following right regarding your health information that the Agency maintains:
Right to request restrictions. You may request restrictions on certain uses and disclosures of your health information. You have the right to request a limit on the Agency’s disclosure of your health information to someone who is involved in your care or the payment of your care. However, the Agency is not required to agree to your request. 
Right to receive confidential communication. You have the right to request that the Agency communicate with you in a certain way. For Example, you may ask that the Agency only conduct communication pertaining to your health information with you privately with no other family member present. The Agency will not request that you provide any reasons for your request and will attempt to honor your reasonable requests for confidential communication.  
Right to inspect and copy your health information. You have the right to inspect and copy your health information, including billing records. A request to inspect and copy records containing your health information may be made to the Privacy Officer. If you request a copy of your health information, the Agency may charge a reasonable fee for copying and assembling costs associated with your request. 
Right to amend health care information. You or your representative have the right to request an accounting of disclosures of your health information made by the Agency for certain reasons, including related to public purposes authorized law and certain research. The request for an accounting must be made in writing to the Privacy Officer. The request should specify the time period for the accounting starting on or after October 12, 2016. Accounting requests may not be made for periods of time in excess of six (6) years. The Agency would provide the first accounting you request during the 12- month period without charge. Subsequent accounting requests will be subject to a reasonable cost-based fee. 
Right to a paper copy of this notice. You or your representatives have the right to a separate paper copy of this Notice at any time even if you or your representatives have received this notice previously. To obtain a separate paper copy, please contact the Privacy Officer. 

 

DUTIES OF THE AGENCY


The Agency is required by law to maintain the privacy of your health information and to provide to you and your representative this notice of its duties and privacy practices. The agency is required to abide by the terms of this Notice as may be amended from time to time. The Agency reserves the right to change the terms of its Notices and to make the new Notice provisions effective for all health information that it maintains. If the Agency changes its Notice, the Agency will provide a copy of the revised Notice to you or your appointed representative. You or your personal representative have the right to express complaints to the Agency and to the Secretary of DHHS if you or your representative believe that your privacy rights have been violated. Any complaints to the Agency should be made in writing to the Privacy Officer. The Agency encourages you to express any concerns you may have regarding the privacy of your information. You will not be retaliated against on any way for filling a complaint. 
 

CONSENT FOR OASIS


I understand that the Agency is required to collect Healthcare data on all patients admitted for services, and that this data is then transmitted to the Agency for Health Care Administration (AHCA) and then to the center For Medicare/ Medicaid (CMS) Administration. Agency personnel have discussed the OASIS information Forms if applicable and answered all my questions. I understand that I have the right to refuse to answer a specific question in regard to OASIS data collection and the right to see, review request changes on my OASIS assessment. I authorize the Agnecy to release to AHCA or its Agency any/all information included in the OASIS Form. I have been assured that all information will be kept in the strictest confidence.  

 

 

CONTACT PERSON


The Agency has designated Titus Leitoro as the Privacy officer for all issues regarding client privacy and your rights under the federal privacy standards. You may contact the Privacy Officer 315 West James St. Suite 103A, Lancaster, PA 17603, and Phone- 717-869-6710. 

 

EFFECTIVE DATE


This notice is effective October 12, 2016

 

IF YOU HAVE ANY QUESTIONS REGARDING THIS NOTICE, PLEASE CONTACT:


Titus Leitoro
VitaCare Home Health Services 
315 west James St. Suite 103 A
Lancaster, PA 17603.